Questions & Answers

Useful tips

  • Start your application in e-grant well in advance of the application deadline - you can create your application without submitting it and you can always go back and correct the application until the deadline.
  • Read the Call for Proposals thoroughly – here, you can find the answers to most questions.
  • If you have access to research support at your university, you should use it – they can be of assistance in many cases.

If you cannot find the answers to your questions in Q&A or the call itself, you are always welcome to contact the office of Independent Research Fund Denmark at telephone number +45 7231 8200 on weekdays from 10am – 2pm or by email to DFF-opslag@ufm.dk

FAQ - Funding instruments

For which kind of research does Independent Research Fund Denmark provide grants?

Independent Research Fund Denmark provides grants for independent research within all scientific disciplines based on researchers’ own initiatives. The fund supports concrete and time-limited research activities, which are not a continuation of already ongoing research activities, preferably with international aspects. For further information, please see the section “What research expenses can be covered?” in the current Call for Proposals.

When is the next deadline for the instruments?

Deadlines for the various funding instruments can be found in the current call. If you wish to be notified by email when new calls are published, please subscribe to our newsletter at the bottom of this page.

Is it possible to submit the same application to more than one research council at the same time?

You can apply for research funding for your project from several research councils at the same time, if you believe that your project cannot be limited to one council. You can also request to have your application processed by the cross-council committee. For detailed guidance, please see the section “Delimitations between the research councils” and the section “How to apply to more DFF research councils?” in the current call.

Is it possible to submit more than one application to the same research council?

Yes. You have to fill in a separate and complete application, including appendixes, for each project. This is the case whether you wish to apply for more funding instruments in the same research council, or if you wish to send more applications for the same funding instrument in the same research council. You can also send the same application to several research councils.

Independent Research Fund Denmark does not receive applications from applicants who, within the last two years at the time of application, have been found guilty of research misconduct by the Danish Committee on Research Misconduct.

For further guidance please see chapter “How to apply to more than one instrument in the same council?” in the current call.

Is it possible to send applications in connection with consecutive proposals?

Yes. You may apply with a new project or resubmit a previous application, which did not obtain funding. However, it is recommended that you read previous rejections thoroughly before deciding whether to re-apply.

Independent Research Fund Denmark does not receive applications from applicants who, within the last two years at the time of application, have been found guilty of research misconduct by the Danish Committee on Research Misconduct.

If the project is resubmitted, you will be asked to describe any changes in comparison with your previous application, when you apply through e-grant.

Can I apply for funding or be part of an application for funding though I am not a Danish citizen?

Yes. Independent Research Fund Denmark aims to promote and strengthen Danish research in a broad sense. Consequently, the applicant’s citizenship, the location of the research institution or the location of the research activities are not decisive for the council’s decision.

In all cases, the assessment of your application will be in accordance with the evaluation criteria, including whether the project benefits Danish research. The fund regards diversity as a resource, and everyone can apply for funds regardless of gender, religion, ethnic background or political conviction.

Can I apply for a PhD scholarship?

Independent Research Fund Denmark does not finance independent PhD scholarships, with the exception of the instrument Researcher Education outside the Universities (PhD). However, you can apply for funds for the employment of PhD students in Sapere Aude: DFF-Starting Grant and in DFF- Research Projects 1 and 2. For guidance on PhD scholarships, please see the sections for individual funding instruments in the current call.

What requirements does Independent Research Fund Denmark set for internationalisation in the applications?

Internationalisation and mobility are part of the councils’ assessment of the applications.

Independent Research Fund Denmark wants to strengthen and further develop the internationalisation of Danish research and therefore wishes to see applicants submit applications, which include international activities. The objective is that the best researchers and research groups have the opportunity to coordinate and develop their cross-border research collaboration, and that talented researchers have the opportunity to spend part of their research career abroad. Aspects of internationalisation can therefore figure in applications to all of Independent Research Fund Denmark’s instruments.

You can read more about the assessment criteria in the current call.

When can my project start at the earliest/latest?

Earliest and latest start dates for the individual instruments can be found in the overview in the section "Application deadlines and start dates for projects" in the current call.

FAQ - Specific funding instruments

How to calculate the PhD age?

The PhD age is calculated as the time between obtaining the PhD degree (the date stated in the signature on the PhD certificate) and the application deadline.

As stated in the call, postdocs, who are embedded in Sapere Aude: DFF-Starting Grant, DFF-Research Project1 and DFF-Research Project2, must have obtained their PhD degrees within the last 4 years at the time of the application deadline. The same requirements apply to unnamed postdocs in the application. This requirement will be stated in a potential grant letter.

For DFF-International Postdoc, the applicant's PhD age at the application deadline must not exceed 3 years.

Independent Research Fund Denmark takes into account any leave periods such as maternity, parental, sick leave or family care leave, military service, humanitarian aid work, etc.

For applicants who have been on maternity or paternity leave after obtaining their PhD, the age of their PhD degree will be extended by multiplying the actual number of weeks of leave by 2. E.g. 1 week’s maternity leave can be withdrawn as 2 weeks from the PhD age. The exact period of the maternity/paternity leave, with start date and end date, must be stated in the applicant’s CV.

Moreover, cases of significant career-relevant circumstances may be taken into consideration – such as clinical stays– that can be considered a necessary step in a career path, but where there has been limited time for research.

Please read more about the requirements for PhD age, under the individual sections for each instrument in the current call.

Researcher education outside the universities (PhD)

Which institutions fall within the scope of the funding instrument Researcher Education outside the universities (PhD)?

The instrument includes state research institutions outside the universities, sector research institutions (NFA, VIVE and Statens Serum Institut), university colleges (find a list here), business academies (find a list here) as well as state archives, libraries, and museums.

The instrument, on the other hand, does not include state-recognised museums, GTS institutes, hospitals, etc.

Is it possible to apply for funding of a co-supervisor within the funding instrument Researcher Education outside the universities (PhD)?

Yes, you can apply for salary expenses for a co-supervisor. The expenses must be stated specifically in a budget heading.

The co-supervisor may for example be a researcher from the hosting institution and in this capacity ascertain the scientific frames of the project. However, there is no obligation to connect a co-supervisor to the project. The salary of the main supervisor is covered by the annual education rates of DKK 50.000 or DKK 80.000, which may be included in the budget.

For further information, please see the sections “Researcher Education outside the universities (PhD)” and “Overhead/administration expenses” in the current call.

Is it possible to apply for the funding instrument “Researcher Education outside the universities (PhD)” without having obtained my master’s degree?

No. At the time you submit your application you must be able to present a complete report card showing all grades of your master’s degree (incl. the grade of your thesis). A prior approval of the thesis does not fulfil this requirement.

International Postdoctoral Grant

Which expenses can be funded with a DFF-International Postdoctoral Grant?

The fellowship is a fixed amount covering the two-year project period, cf. the current call. The fellowship is at the applicant’s free disposal for personal expenses, including e.g. books, subscriptions, IT, conference participation, etc.

In addition, funding can be applied for to cover operating expenses for outbound and return journey for you and any accompanying spouse/partner and children, as well as bench fee for the foreign institution, if the institution takes over the administration of the fellowship.

Please find further information in the current call.

Is it possible to apply for the funding instrument “DFF-International Postdoctoral Grant” without having obtained a PhD degree?

Yes. As a PhD student you may apply, if you enclose a declaration from your supervisor, stating that the expected date of submission of your PhD thesis is within 6 months after the application deadline. If you are awarded a postdoctoral grant, but subsequently fail to submit your PhD thesis within the given deadline, the grant will be annulled.

Please note that your PhD diploma must be submitted to the Danish Ministry of Higher Education and Science before the first instalment can take place.

For further guidance, please see the section on DFF-International Postdoctoral Grant in the current call.

Can I apply for the instrument DFF-International Postdoctoral Grant with a PhD degree from a non-Danish institution?

No, your PhD degree must be acquired from a Danish institution. This means that you cannot apply for DFF-International Postdoctoral Grant, if this requirement is not met. This also applies even if you are a Danish citizen and have an association with a Danish institution.

May I apply for a stay at a foreign research institution where I have already stayed before?

Yes. However, as an applicant you cannot apply for a stay at a foreign research institution, if you are already staying at this institution, and have done so for a year or more at the time of application. That is, you can apply for a stay at a research institution where you have previously stayed for a year or more, as long as you are not staying there at the time of application, or if you have stayed there for less than one year at the time of application.

Pre-graduate scholarship | Medical Sciences

Can I apply for a scholarship for a student at bachelor level?

No. The pre-graduate scholarship is for students of a medical science master programme, who do not have the possibility to spend more than 6 months on the thesis.

See other application requirements for scholarships in the current call.

Research projects1 and 2

Can I as a PhD or postdoc be the main applicant on Research Projects1 and 2?

Yes. However, you must be aware that applicants for Research Project1 must have independent research experience equivalent to typically 3 years or more after having obtained the PhD degree.

Applicants for Research Project2 must have considerable independent research experience at a high, international level, typically equivalent to 5 years or more, after having obtained the PhD degree.

Should I have named postdoc and PhD candidates in my application?

No, you do not need to have named PhD or postdoctoral candidates in your application.

You just need to be aware that you must account for the intended recruitment process if you apply for funds for unnamed PhD and postdoctoral candidates.

It may be an advantage to apply with named candidates, if you have the right candidate(s) for the research project. In this case, be sure to enclose the candidates' CV and publication lists.

Sapere Aude

Can I as a PhD or postdoc apply for a Sapere Aude grant?

Yes, you can.

At the time of the application deadline, you must have obtained the PhD degree or equivalent qualifications within the past 8 years.

The instrument aims to provide excellent younger researchers who have demonstrated the ability of original research at a high international level to strengthen and develop their research ideas.

Can I apply for Sapere Aude if I am not permanently employed or affiliated with a Danish institution at the time of application?

Yes, you can.

The instrument is aimed at both Danish and foreign researchers, and it is not a requirement that you are permanently employed by an institution at the time of application. However, you must have an administrating institution to sign the appendix "Budget signature". It is also part of the assessment of your application if the activities benefit Danish research.

Sapere Aude: DFF-Starting Grant also aims to strengthen the possibility for excellent younger researchers to return to a Danish research institution after a research stay abroad.

FAQ - Appendices to the application

Where do I find templates for appendices?

For the following two appendices, you must use Independent Research Fund Denmark's templates:

  • Budget
  • Budget signatures

After you have started your application in e-grant, it will be possible to download the budget template.

The template for budget signatures can be found here: Templates

It is a prerequisite for the grant that the project’s budget information is approved, stamped, and signed, both by the management of the administrating institution and by the applicant. The administrating institution is defined as the institution or business that holds and records the expenses of the requested project / principal applicant during the project period.

If you apply for International Postdoc, it is only you, who must sign the budget information.

There are no mandatory templates for the other appendices, but you must meet the requirements stated in the current call. Pay particular attention to the fact that there are restrictions on the number of pages for several of the appendices.

Independent Research Fund Denmark has made a template available for preparing the project description, which complies with the applicable formal requirements (templates). If you do not use our template for your project description, it is very important that you are aware of the formal requirements. You find the requirements in the current call.

How do I structure publication lists?

The requirements for the publication lists are stated in the current call. You are advised to read these requirements carefully before structuring your publication list.

Please note that there may be council-specific requirements for the publication list.

It is a prerequisite for the grant that the project’s budget information is approved, stamped, and signed, both by the management of the administrating institution and by the applicant. The administrating institution is defined as the institution or business that holds and records the expenses of the requested project / principal applicant during the project period.

If you apply for International Postdoc, it is only you, who must sign the budget information.

There are no mandatory templates for the other appendices, but you must meet the requirements stated in the current call. Pay particular attention to the fact that there are restrictions on the number of pages for several of the appendices.

Independent Research Fund Denmark has made a template available for preparing the project description, which complies with the applicable formal requirements (templates). If you do not use our template for your project description, it is very important that you are aware of the formal requirements. You find the requirements in the current call.

Should I include more appendices than required in the Call?

No. Only appendices mentioned in the Call for Proposals are to be submitted. Appendices that are not included in the list under each funding instrument will not form part of the assessment of your application, and it is not possible to forward supplementary appendices after the application deadline. However, you are obliged to inform the Independent Research Fund Denmark of any significant changes in the feasibility of the project, or if you receive funding from other sources.

Will applications be rejected without prior substantive consideration, if e.g. the CV of the applicant is not included?

Yes. The main applicant’s CV is one of the formal requirements to be fulfilled in order for your application to be submitted for substantive consideration by the Independent Research Fund Denmark. Other formal requirements are described in section 4.1 of the current Call for Proposals. You are kindly advised to read these formal requirements before submitting your application.

If your application meets the current formal requirements, it will be submitted for substantive consideration by the Independent Research Fund Denmark on basis of the submitted material. This means that after the application deadline and during the processing of the application, the Fund will not request you to submit any further information or supplements to your application. It also means that the Fund does not accept any supplementary application materials after the application deadline. However, you are obliged to inform Independent Research Fund Denmark of any significant changes in the feasibility of the project, or if you receive funding from other sources.

If your application does not fulfil the current formal requirements, it will be rejected without prior substantive consideration, cf. sections 4 and 5 of Executive Order no. 322 of 30 March, 2014 on the funding function etc. of the Independent Research Fund Denmark. In such cases you will receive an administrative rejection.

How do I structure publication lists?

The requirements for the publication lists are stated in the current call. You are advised to read these requirements carefully before structuring your publication list.

Please note that there may be council-specific requirements for the publication list.

FAQ - Financial and budgetary topics

How do I fill in the budget for my project?

You must use Independent Research Fund Denmark’s budget template. The budget templates are not the same for all instruments. You can find the correct budget template by creating an e-grant application for the desired instrument. During the step "Upload budget" you need to download the template and then upload the completed version to your application.

Remember that a budget confirmation must be attached as well. It is a prerequisite for funding that the project's budget conformation is approved, stamped, and signed by the administrating institution's management, and signed by the applicant. The managing institution is defined as the institution or company that holds and records the expenditure of the requested project / principal applicant during the project period.

The office of Independent Research Fund Denmark strongly recommends that you start your application and your budget well in advance - preferably several weeks before the application deadline. You can easily create an application and save your entries without submitting. Similarly, you can download the budget template, work in it and only later upload it to your application.

Your application can be rejected without prior active consideration, if you do not submit a budget prepared in the budget template provided by Independent Research Fund Denmark.

You can read more about the budget in the current call under "Budget".

How much can I apply for and how much should I apply for?

All of Independent Research Fund Denmark’s instruments have an upper amount limit. Some instruments also have a lower limit or a fixed amount that is given to all grant recipients. You can find the amount limits in the overview of instruments in the current call.

The amount limit is always stated exclusive of overhead / administration expenses. If institutions of the project are eligible for overhead / administration expenses, the applicant may apply for a maximum amount of the upper limit plus overhead / management expenses calculated as a fixed percentage of the grant. Please note that not all institutions are eligible for overhead.

You should always apply for the amount - within the amount limit - that you will need to complete the project. Be sure to indicate how the money will be used by listing each item in the budget.

You should be aware that the research councils may cut an application budget if they consider that certain budget items are not adequately justified or not necessary to complete the project. The council can also reject an application due to lack of proportionality between the project's costs and the expected scientific output.

How detailed should the budget information be?

The budget information must be sufficiently detailed for the research councils to clearly see: a) what the funds applied for are to be used for, b) the costs directly attributable to the project, and c) that the costs are relevant and necessary to implement the project.


What is overhead / administration expenses and how do I calculate these?

Independent Research Fund Denmark provides overhead / administration expenses to cover the indirect costs associated with carrying out a research project. That is, expenses that cannot be directly attributed to the specific project.

It can e.g. be common expenses for rent, premises, books, ordinary work PC, general software, administration, etc.

Overhead / administration expenses are calculated as a fixed percentage of the grant. E.g. 44 % are given in overhead / administrative expenses to Danish universities, 20 % in overhead to Danish GTS institutes and 3.1 % to Danish public hospitals and state-recognised Danish museums.

Please note, that not all institutions are eligible for overhead. E.g. overhead is not given to foreign institutions. For further guidance, see the section "Overhead / administration expenses" in the current call.

How do I find salary expenses for other participants?

Independent Research Fund Denmark expects salary calculations for scientific project partners to follow the collective agreement between the Danish Confederation of Professional Associations (AC) and the Ministry of Finance. Scientific / academic participants (VIP) whose salaries are paid for by the grant are covered by the employment structure for scientific staff at higher education institutions or the employment structure for scientific / academic staff with research tasks at sector research institutions.

You can thus apply for salary to named VIP participants on the basis of the grading on the salary scale that they have, or will receive, at their place of employment, as well as any expected increments during the project period. Salary calculations must be documented as accurately as possible with reference to the current salary level for researchers, who are already employed at the time of application, or salary calculation for researchers, who are to be recruited for a grant from Independent Research Fund Denmark.

We recommend that you contact the administrating institution for the purpose of salary calculation or attach a copy of the latest salary slip, if the person is already employed, and e.g. has increments to the basic grade salary.

What is the amount for educational expenses?

Applicants can apply for educational fees in connection with applications for funding of PhD scholarships granted by the fund. The education grant constitutes a fixed amount of DKK 50,000 annually for the humanities and social sciences (FKK and FSE) and DKK 80,000 annually for technology sciences, natural sciences, and medical sciences (FTP, FNU and FSS).

This amount will be at the disposal of the host institution, and covers all salary expenses in relation to PhD supervision as well. Please find further information in the current call.

Can I apply for funding of Open Access costs?

You cannot include Open Access costs in your budget. Independent Research Fund Denmark does not require golden Open Access and therefore does not provide funds for this purpose. For further guidance, see the section "Open Access" in the current call.

Independent Research Fund Denmark has an Open Access policy in collaboration with Danish National Research Foundation and Innovation Fund Denmark. You can read more about our Open Access policy here.

Can I apply to Independent Research Fund Denmark for partial funding of a project?

Independent Research Fund Denmark only supports projects that can be implemented with the fund's grant – either the Independent Research Fund Denmark grant in itself or in combination with any already obtained partial financing, which must be stated in the application budget. This means that Independent Research Fund Denmark does not support projects whose full funding depends on additional funding from another source, which, at the time of the application, has not been approved.

You may well have received commitments for support from another side before applying for Independent Research Fund Denmark for a grant. Any co-financing from your own or other participating institutions must be included in the budget under "co-financing" (green cell).

Any contributions to the project from sources that do not participate actively in the project must appear in the budget under "funding from other sources" (orange cell).

You have a duty to state in your budget, whether you receive funding from other sources to the project. If you receive full or partial funding for the project applied for from other sources, after you submit your application, you are obliged to notify Independent Research Fund Denmark within 14 days.

Does Independent Research Fund Denmark provide help with tax-related issues concerning grants?

No, please contact the tax authorities or a private advisor / auditor, as Independent Research Fund Denmark and the fund's office does not provide counselling on tax issues.

What happens to my right to unemployment benefits if I travel outside Denmark in connection with a research project funded by Independent Research Fund Denmark?

Independent Research Fund Denmark does not provide guidance on unemployment benefits. We recommend that you contact your unemployment insurance fund for advice before submitting your application to Independent Research Fund Denmark.

Please pay attention to the amendment on unemployment insurance from 1 January 2019.

FAQ - Submission of applications 

Can I change my application after it has been submitted?

If you find errors or deficiencies in your application after you have submitted it, but before the application deadline, you can change your application. To do this, the submitted application must first be unlocked. This is done by (1) logging on to e-grant, (2) finding your application in the overview under “Applications” à “submitted”, (3) opening the application in question, and (4) unlocking the application under the step “Administration”. After the corrections have been made, the application must be submitted again.

Please note that Independent Research Fund Denmark will only deal with the most recently submitted application, which the fund has received before the deadline for applications, and that the council's processing will only begin after the deadline for applications.

After the application deadline, it is no longer possible to change the application, and Independent Research Fund Denmark does not receive additional documents or changes. However, Independent Research Fund Denmark must be informed in the event that you receive a grant from another source, or in case central persons, e.g. a named PhD student or postdoc, is prevented from participating in the project applied for.

Why does my application still have the status "Submitted"?

After you submit your application, the status of your application will be "submitted" in e-grant during the entire course of consideration, until you are notified by mail that a decision has been reached. You can find the decision letter itself by logging on to e-grant. 

What should I do if I have or receive a grant from another source?

You are required to state both in your application and in your budget form, whether you receive financial funding from other sources for the project in question.

If you receive full or partial funding from another source for a project, for which you have applied to Independent Research Fund Denmark for funds, you are obliged to notify Independent Research Fund Denmark within 14 days. The duty to notify also applies if you receive funds for your project from one of the other instruments of Independent Research Fund Denmark. In this message, you must state the size of the grant, the project period, and whether the grant is earmarked for specific budget items. The message must be sent to DFF-opslag@ufm.dk.

I want to cancel / withdraw a submitted application. What do I do?

If you wish to cancel / withdraw a submitted application, please contact DFF-opslag@ufm.dk.

In the e-mail, you must state your wish to cancel / withdraw the application, and the title of your application together with the case number

FAQ - Support for e-grant

On the website of the Ministry of Higher Education and Science, you can find more information on the use of e-grant, including answers to frequently asked questions.

You also have the opportunity to contact the Ministry's e-grant support at email address support.e-grant@ufm.dk or on phone +45 3392 9190 during the period 9 am - 12 noon. On days with application deadline, the support is open until 2pm.

You can find frequently asked questions and answers concerning e-grant here.

FAQ - Processing procedure and assessment

Where can I find the processing procedures for the specific instruments?

The processing procedures for the specific instruments can be found in the current call under the section "How is the application processed and assessed?"

I have submitted my application. When and how do I get an answer?

The processing times for the specific instruments can be found in the table in the section “What research expenses can be covered?” in the current call.

Shortly after the research council has made a decision, you will receive a short notice, informing you whether or not you have received a grant. A few weeks after the research council’s decision, an overview of applicants / projects, which have obtained funding, is published on Independent Research Fund Denmark’s website.

1 to 2 months after the council’s decision, applicants will receive further notice in the form of a grant letter or rejection letter in e-grant. You are advised by mail from the fund, when the letter is ready on e-grant. The letter will contain a brief justification if you get a rejection.

How is my application processed?

Independent Research Fund Denmark processes your application according to the plan stated in the section "How is the application processed and assessed?" in the current call.

In the current call, you will also find the council's assessment criteria, which are described in the section "DFF assessment and assessment criteria” where it is stated that, among other criteria, the councils emphasise the quality of the project, the applicant's qualifications, and whether the project applied for will benefit Danish research. Please note that there may be instrument specific assessment criteria.

Please bear in mind that all impartial members of the research council, in which your application is processed, participate in the final assessment and prioritisation of the applications. Therefore, the project description must be written so that it is understandable to the entire council. If a council member cannot be considered impartial in relation to a given application, he or she does not participate in the processing of the application in question.

Which circumstances will lead to an administrative rejection?

It will appear from the current call, which requirements must be fulfilled in order for your application to go to substantive consideration. You are encouraged to read these requirements thoroughly before submitting your application. If these requirements are not met, you will receive an administrative rejection (cf. §4 and §5 of Executive Order no. 1154 of 16 October 2017 on the funding function, etc. of Independent Research Fund Denmark).

If your application meets the existing formal requirements, it will be submitted to the research council for substantive consideration.

Independent Research Fund Denmark does not accept additional information from you after the application deadline. Nor does the fund accept additional documents after the deadline - even if the missing information will result in administrative rejection.

However, you are obliged to inform Independent Research Fund Denmark, if significant prerequisites for the project's implementation are no longer fulfilled, or if you receive a grant from another source.

There are confidential elements in my application. How are they treated?

Independent Research Fund Denmark, as well as the external reviewers, your application may be sent to, work under the instructions on confidential processing of application material and knowledge gained through this.

Details about applicants, who have not been awarded funding, will only be published to the extent that someone requests a right of access to documents under the Danish Access to Public Administration Files Act, e.g. in the form of lists of applicants and the projects for which they have applied (i.e. names of applicants and project titles). Applicants should therefore ensure that the title of the application does not contain confidential information.

The application you submit to the Ministry of Higher Education and Science is as a whole covered by the regulations of the Danish Open Administration Act, e.g. in relation to the right of access to records.

A submitted application is in its entirety covered by the provisions of the Public Access Act. Any case of handing over of documents pursuant to the Public Access Act, will take place within the realm of this Act.

Will my application be submitted for external review?

Not all applications will be subject to external reviews. This depends, among other things, on the instrument for which you are applying, and whether the fund already has the relevant expertise to evaluate your application. You can read more about external reviews in the section “External review in DFF” in the current call.

Does Independent Research Fund Denmark apply waiting period?

The Act on the Danish Council for Research and Innovation Policy and Independent Research Fund Denmark (Act no. 384 of April 26, 2017) allows the fund to use waiting periods. A possible waiting period will appear from the current call.

FAQ - After you have been granted research funding

I have received a grant. What happens now?

All questions and change requests for your grant must be directed to the grant administration at the Ministry of Higher Education and Science. The grant administration can be contacted at bevilling@ufm.dk or tel. +45 3392 9200 on weekdays in the period 9 am – 12 noon.

You can find templates and guides, etc. to the course as a grant holder on the homepage of Independent Research Fund Denmark here.

In the event of a reduced amount of funding, there will be a justification for the reduction in the grant letter.

I have received funding for my project from another source. What do I do now?

If you receive full or partial funding for your project from another source, you are obliged to notify Independent Research Fund Denmark within 14 days.

Funding may consist of financing from other sources.

Partial funding can include cases, where you have submitted an application to other funds, where the content of the project is not exactly the same as the project submitted to DFF, but where there is an overlap in the work packages or operating expenses and equipment you applied for.

DFF may require documentation from you in the form of the grant letter and the application to the fund, from which you have been granted funding, in order to determine whether there is a subject overlap between the two projects, and as documentation of which budget items to cut.

My application has been put on a waiting list. What happens now?

It is not a guarantee for a grant, if your application has been put on the waiting list.

You will receive a grant letter or a rejection letter as soon as the office has been informed, whether Independent Research Fund Denmark can fund the project or not – at the latest by the end of the year, where your application was processed.

Additional information

Info meetings

The office of Independent Research Fund Denmark arranges info meetings in connection with current calls. The info meetings will generally take place at the universities in August / September.

Please read the current call for more information on time and place.

Where can I find contact information?

Find contact information for Independent Research Fund Denmark here.

Find contact information / Questions and answers regarding e-grant support here.

Contact Grant Administration, Email: bevilling@ufm.dk / Phone: 33 92 92 00 (Monday to Thursday between 9-12 am and Friday between 10-12 am).