Templates for your application

Your application must always include a project description.

DFF will reject applications that exceed the permitted number of pages or characters in the project description as outlined under each funding instrument. he number of characters stated under each of the funding instruments includes spaces, figure texts, formulas, etc. You must use the font Times New Roman, font size 12, at least 2 cm margin on the left, right, top and bottom, and line spacing of 1.5. Tables and figure texts must be readable by using at least font size 10 and line spacing 1.0. No links to external materials may be included.

List of references/bibliography must be uploaded as a separate appendix and only include bibliographic references and no further information in the form of endnotes.

Please note that summary of the project should only be included in the application form (under the section “Title and scientific content”). The summary should therefore not be included in the project description.

It is recommended that you use the DFF project description template, which can be found below:

Download DFF - Project description template (word)

Download DFF - Project description template (LaTex)

Only applications to the funding instrument DFF-Thematic must include an appendix, which together with the project description describes the research project. The appendix must include/account for the ways in which the project addresses the applied for theme and associated assessment criteria as described in the call for proposals. Further, it must account for the project’s expected, societal impact.

DFF - Thematic research - Appendix

It is recommended that you use the DFF appendix template. The appendix must not exceed the maximum number of pages or characters (excl. references/bibliography) as outlined under the funding instrument – no matter whether the appendix includes figures/tables etc. or not. The maximum number of allowed characters includes spaces, figure texts, formulas, etc. You must use the font Times New Roman, font size 12, at least 2 cm margin on the left, right, top and bottom, and line spacing of 1.5. Tables and figure texts must be readable by using at least font size 10 and line spacing 1.0. No links to external materials may be included.

An automatic validation of the length of the submitted appendix will be made. If the appendix exceeds the specified limitations on the number of pages or characters for the funding instrument applied for, it will be singled out for a manual check. Applications with appendices exceeding the specified limitations on the number of pages or characters will receive an administrative rejection (see the section of the call on the requirements for your application to be given active consideration).

As various text-editor programs use different methods for counting the number of characters, DFF recommends using the e-grant system to verify that the number of characters in your appendix is within the permitted number. DFF will always use the number of characters stemming from the e-grant system in the decision of whether the project description fulfils the requirements or not. In this regard, DFF recommends that you, as the applicant, continuously generate a PDF-file of your appendix and upload the PDF-file to the application. If the PDF-file exceeds the permitted length, you will receive a warning that it does not meet the requirements and have the opportunity to upload a new PDF-file. Alternatively, you can make use of e-grant’s counting tool without needing to create and navigate through an application. The counting tool will inform you how many characters e-grant has detected in the uploaded PDF-file. Please note that this component only functions as a PDF counting tool and that you will not be notified if you exceed the set requirements.

Independent Research Fund Denmark wishes to be able to take into account all relevant tasks, roles, and outputs that are important for the research when evaluating applications. This is reflected in the Council’s CV template, where applicants have the opportunity to describe their specific contributions to the research and highlight experiences that are particularly relevant to the application.

The template is mandatory for the applicant and co-PI, and the applicant must upload their CV as a separate PDF file.

Download DFF – CV template (Word)

Project participants may choose between:

• submitting a combined CV and Track Record list without using the DFF templates, with a maximum total of 2 pages,
• using DFF’s templates for CV (B20) and Track Record (B21). In this case, the CV and Track Record must be combined into a single PDF file.

For more information on the CV requirements, see the relevant research funding call.

You can also find a guided version of the CV template here, with additional explanations of the purpose of each section for the assessment.

Independent Research Fund Denmark wishes to be able to take into account all relevant tasks, roles, and outputs that are important for the research when evaluating applications. This is reflected in the Council’s template for the Track Record, where applicants have the opportunity to describe their specific contributions to the research and highlight results that are particularly relevant to the application.

The template is mandatory for the applicant and co-PI, and the applicant must upload their Track Record as a separate PDF file.

Download DFF – Track record template (Word)

Project participants may choose between:

• submitting a combined CV and publication list without using the DFF templates, with a maximum total of 2 pages,
• using DFF’s templates for CV (B20) and Track Record (B21). In this case, the CV and Track Record must be combined into a single PDF file.

For more information on the requirements for the Track Record, see the relevant research funding call.

You can also find a guided version of the track record template here, with additional explanations of the purpose of each section for the assessment

DFF funding to enterprises must be awarded in accordance with EU regulations for state support. For further information please see the State Support Handbook (in Danish). As a general rule, DFF awards grants to enterprises in the form of so-called de minimis aid in accordance with the de minimis regulation.

An enterprise can receive no more than EUR 300,000 in total de minimis aid from public grantors over a period of 3 financial years. If the applicant is an enterprise or part of the funding is to be passed on by the applicant to a participant in the form of an enterprise, a declaration of de minimis aid must be completed, signed and attached as an appendix to the application.

Download de minimis declaration (Word)

Appendix specific for Inge Lehmann applications

Documentation of employment status. You must attach a confirmation from the institution stating that your employment fulfils the requirements as outlined in the employment.

DFF - Documentation of employment

DFF's template for budget confirmation must be attached to all applications to the fund. 

DFF funding is granted under the condition that the project’s budget information is approved and signed both by the administrating institution’s management and by the applicant. The administrating institution is defined as the unit which is responsible for the financial and personnel-related administration for the project’s/applicant’s expenses during the project period and which ensures administrative legality in with regard to terms of employment, accounts, etc.

Signatures must appear on the template.

Please find more information regarding the budget confirmation in the applied Call for Proposals. 

Download template for DFF-Budget Confirmation (Word)

Overview of field codes that must be provided when applying for funding at  Independent Research Fund of Denmark.

In the e-grant application form, you must add up to 5 field codes in prioritised order corresponding to the scientific fields that are most relevant to the applied project.

You must use field codes from 'Level 2' or 'Level 3' from the classification shown in the  overview.

Download overview with field codes (pdf)